Health Insurance Portability and Accountability Act of 1996 (HIPAA) Administrative Simplification

AAP HIPAA Manuals and Tools

As a member benefit, the American Academy of Pediatrics is offering HIPAA compliance manuals to you at no cost. You can print out a copy of each manual and download the templates so that you can modify them for your practice.

Please note: clicking on one of the links below may initiate Microsoft Word or Adobe Acrobat. (You must install Adobe Acrobat Reader to view the PDF files).

Electronic Transactions For Physician Offices - This manual describes the steps for complying with the transactions and code sets HIPAA regulations.

• Electronic Transactions Manual (PDF file, 50 pages)
  

• Templates: This Microsoft WORD file contains template forms. You can copy the file and modify the forms as needed for your practice.

Privacy Compliance Manual: "A How To Guide for Your Medical Practice." - This manual describes the steps for complying with the privacy HIPAA regulation. It was written with the office-based physician in mind.

Please Note: This manual does not include the March 27, 2002 PROPOSED changes to the privacy rule. If these are finalized, the Academy will provide an update to the manual. Sign up in the subscription box to the right to receive notice when there are changes or updates to the manual.

• Privacy Compliance Manual (PDF file, 139 pages). Please refer to the Table of Contents in this manual to view the descriptions of Part 1-5 listed below.

• Part 1: Important Beginning Steps for HIPAA- The contents identify critical steps that you should become familiar with to become HIPAA compliant. (pages 13-38).
• Part 2: Protecting Patient Information -Involving the steps to ensure appropriate uses and disclosures of PHI (Protected Health Information) among patients. It lists various steps that you should consider. (pages 39-53).
• Part 3: Implementation, Training, Contracts and Vendors - Involving business associates, contracts and vendors to help providers as they seek to finalize business agreements and negotiate contracts by the April 2003 deadline. (pages 54-65)
• Part 4: Overview of the Security Rule - (PDF file, pages 65-68)
• Part 5: Exhibits, Appendixes and Templates - (PDF file, pages 69-139)
• Privacy Template (WORD file, 64 pages)
• Privacy Template (WORD file, Spanish version, 14 pages)
• Form to File Extension for Electronic Transactions and Code Set Rules Now
  Available - The Department of Health and Human Service has published the Model Compliance Plan, the form to be used to file for an extension to implement the Electronic Transactions and Code Sets rule. After clicking on the above link to access the form, click on the HIPAA link on the left side of the page. This will open up the page with the Standard Model Compliance Form link (at the bottom of the page) and instructions you will need. The form must be filed by October 15, 2002 and would grant a one year extension.

Please click here for additional information on HIPAA.